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The State of Connecticut has just issued its 50 page guidance document to help communities prepare to re-open schools in the fall. Right now is the time to reach out to school administrators to ensure after school is not an after thought. Here’s some tips and tools to help you get started:
STEP ONE: Write to offer your help
Start by reaching out to
you school superintendent and principals, either by email, formal letter, or
both. If you know the administrator well, you could also call them using the
sample letters below as talking points. Here are a sample email and letter that
make the case for including afterschool in discussions and planning around
reopening schools to help get you started.
STEP TWO: Follow-up
If you don’t receive a
response, follow-up by phone. Leave a brief message if they are unavailable,
and continue to call every few days to express your interest in meeting with
them and/or their planning group. Don’t wait long for them to respond – they have
a deadline of July 24 to submit their plans to the State Department of
Education and it’s much better to talk to them before the plans are submitted.
STEP THREE: Prepare to meet
Think through your own
organization’s priorities and capacity. What is most important to communicate
to the planning committee or administrator? Make a list of what you offer to
help and what you would like from them. We all share the goal of safeguarding
the health and safety of students and staff, but even some of the detailed
decisions such as grouping students that attend the same afterschool program
into the same class can make a huge difference in preventing exposure to the
coronavirus. Share the attached graphic with administrators to help them
understand the importance of considering all parts of the day, including after school.
Please let us at the CT
After School Network know how your meetings go. What questions do you have as
you are preparing to meet, or as a result? We’re here as a resource for you, so
feel free to reach out to Ken kanthony@ctafterschoolnetwork.org
or Michelle mdc@ctafterschoolnetwork.org
and let us know how we can help you!
SAMPLE EMAIL
Dear Superintendent [last name of
superintendent],
I am writing to offer my help and resources to [name of school or district] as you develop plans for
reopening to serve students in the fall. I represent [name of afterschool program or network] that supports more than [#] local students and families.
I am available and very interested in participating in upcoming
discussions about protocols and schedules that are being developed for
instruction, transportation and safety procedures. Our programs are uniquely
qualified to help you address the logistical and budget challenges our schools
face. That includes re-engaging and supporting students who will return having
experienced extreme social disconnection, trauma and significant learning gaps.
As a long-standing community partner that serves many of the same children
and families you serve, we can offer immediate resources—including our
facilities, staff, expertise, and connections with families and community
partners. Students need to re-engage in academic, social and physical spaces
again. Parents (including teachers) need to return to work. We stand ready to
step up in new ways to help you reimagine the upcoming school year.
Thank you for your outstanding leadership. I look forward to
finding more ways to partner with you on reopening and rebuilding stronger than
before.
Sincerely,
SAMPLE LETTER [download Word version here]
Dear Superintendent [last name of
superintendent],
We know you are
grappling with the massive and uncharted task of bringing our students back
into our school buildings safely, and we appreciate your work. As a
long-standing community partner serving many of the same children and families
you serve in your schools, we would like to offer immediate resources—including
our facilities, staff and connections—to help address logistical and budget
challenges schools are facing.
Many of our local afterschool
programs pivoted to remain open, continue to serve students and families today,
and stand ready to help with your efforts to rebuild and return stronger than
before COVID-19. We ask to be invited to your planning discussions and that you
consider the following ways we can offer support:
- Time – Afterschool and summer programs have always provided critical academic support and youth development services for K-12 students and their families outside of traditional school hours. For schools considering a staggered schedule, these wraparound services are more important than ever.
- Space – Our programs operate in a variety of settings, often moving between classrooms and community spaces. We can help schools expand learning and engagement to include community centers, parks, libraries, college campuses, faith-based locations and more.
- Staff – We can provide additional staffing capacity, including professionals who are trained in positive youth development, online learning and trauma informed care. Having more hands on deck is especially critical to help students recover from learning loss and the social isolation forced by the pandemic.
- Engaging parents and families – Many families are in crisis, need additional supports and are struggling to stay connected. This creates a serious challenge for communicating about new protocols and schedules that are developed for instruction, transportation and safety procedures. Schools will need to be more connected than ever with families and afterschool can help. We have deep relationships with families and community partners, and a long history of coordinating services to meet families’ economic, health, food and other needs.
- Innovation – Afterschool programs are able to step in with flexibility and pivot quickly as school schedules and educational delivery systems shift. We offer safe, developmentally rich settings for learning and opportunities that engage students in meaningful projects and activities correlated to academic achievement.
What we ask of you:
- Invite afterschool programs to your planning discussions, involving them early so they can identify the best ways to share resources and facilities, and ways to maintain student cohorts.
- Collaborate with parents, teachers, students and community organizations to support needs-assessment gathering.
- Establish a thoughtful distribution of resources between schools and afterschool programs to help alleviate budget constraints and ensure students’ academic, social and emotional needs are met.
Students are ready to be
fully engaged in academic, social and physical spaces again and parents
(including teachers) need to return to work to keep our economy strong. It’s
more important than ever for school time and out-of-school time to work
together as true partners. Together we can build a more coordinated,
streamlined, cost-effective model of service across the full school and work
day. The best part is, our students will benefit the most.
Learn more about our afterschool programs here: URL
You may reach me at email, phone. I will also aim to
follow up with your office by phone next week.
Sincerely,
VISUAL EXAMPLE OF COORDINATING THE GROUPING OF STUDENTS BETWEEN SCHOOL AND AFTER SCHOOL (please share with school administrators) [download pdf version here for full page version to print]
